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  • HVO could be key fuel in transition to zero emissions as electric van and truck sales flatline

    Hydrotreated vegetable oil (HVO) could be the key environmentally positive fuel for fleets as electric van and truck sales continue to almost flatline, believes FleetCheck.

    Barrie Wilson, commercial fleet consultant at the fleet software specialist, said that as the majority of the commercial vehicle market was persistently rejecting electrification, greener alternatives needed to be identified.

    “There are a huge number of fleets who want to make more environmentally friendly choices but are finding electric vehicle adoption somewhere between difficult and impossible because of range, payload, cost and charging compromises.

    “These operators are actively looking for better options. HVO offers a greener option than diesel and can be used in most existing vehicles with the minimum of disruption.

    “The general claim made is that it offers a net 90% reduction in carbon emissions. This is something of great value for businesses that have carbon reporting obligations and need to include their transport activities.”

    There were a range of disadvantages to HVO that could not be ignored, Barrie said, but many of these had little impact on day-to-day vehicle operations.

    “The big downside from an environmental point of view is that HVO is not a clean air option. Its carbon reductions are expressed across the lifecycle, so it has no benefits on a local emissions basis.

    “Another issue is that not all manufacturers will honour their warranty if HVO is used in a van or truck. It’s worth checking out the OEM advice, even if you are only planning to use the fuel in older vehicles, but the vast majority can switch from diesel with no impact.”

    HVO was starting to appear at more filling stations, he added, with UK Fuels recently adding it to 45 of their outlets.

    “Availability is increasing and on a localised basis, many fleets will probably find its adoption viable although if there is no local retailer, you can just use diesel anyway. They’re fully mixable in any ratio. The main issue at the pump is cost – we’re seeing prices around 20 pence per litre more than diesel, which is a considerable difference.

    “However, for fleets who are looking for a fuel that enables them to move away from diesel in a greener manner until they feel that electrification is more practical, it does represent a genuine option. We believe it could be the key transitional fuel of the next few years for commercial vehicles, especially if prices can be reduced.

    “It’s certainly possible to foresee a situation where operators sidestep the Zero Emissions Vehicle Mandate in the medium term by continuing to operate their existing fleet on HVO.”

  • Fleet team at Broad Oak claims savings of 12 weeks annually with FleetCheck software

    A time saving of 12 weeks annually is being claimed by the fleet team at Broad Oak Property following the adoption of FleetCheck software.

    The Staffordshire-based business, which has a 170-vehicle fleet centred on 3.5 tonne vans, is using the company’s Professional level product to replace a range of spreadsheets.

    Andy Gill, group facilities manager, said: “Using spreadsheets worked for us initially but became hugely labour-intensive. We relied on the correct data being manually inputted and it reached the point that our fleet grew that big, that fast, that it became unmanageable. If a member of our team forgot to input something, the whole process would break down.

    “Switching to FleetCheck has massively simplified our task management. Thanks to automated workflows and centralised data, plus a traffic light system of alerts, our team is saving around two hours daily, equating to reclaiming 12 weeks annually. It’s a massive saving in resources.”

    He added that the move to specialist software had also enabled Broad Oak to take a more strategic view of its fleet, rather than just concentrating on day-to-day tasks.

    “As a business, we’ve been expanding rapidly in recent years, and just keeping the fleet on the road has become an increasingly time-consuming part of our facilities management in terms of booking services, monitoring compliance and more. Day-to-day fleet management was taking up more and more of their time.

    “Now, 90% of fleet functions happen automatically and the workflow is much, much smoother. By automating key tasks such as storing invoices, tracking odometer readings, and scheduling services and MOTs, we’ve streamlined processes, gained real-time insights, and improved our operational foresight.”

    Peter Golding, managing director at FleetCheck, said: “Broad Oak is an excellent example of a business whose fleet activities were being held back by their reliance on spreadsheets and who have been able to quantify the resulting savings from adopting fleet software.

    “In a very real sense, as a company in our market, the primary competitors are not other fleet software providers but invariably spreadsheets. Many businesses bump along using increasingly unwieldy spreadsheets to manage their vehicles but ultimately, they are just becoming less and less efficient at daily tasks and have little overall operational insight.

    “As Broad Oak have explained, switching to specialist software can bring about huge time savings but, perhaps more importantly, it provides the means to take a step back and make the strategic decisions that every fleet needs. We’re very pleased to welcome them on board as a customer.”

  • Broad Oak Properties

    How Broad Oak Properties Reclaimed 12 Weeks Annually

     

    Before adopting FleetCheck, Broad Oak Properties relied on intricate spreadsheets to manage their fleet data. This approach was burdensome and time-consuming, and left team members hesitant to collaborate or input fleet data, in case of error. As a result, the business had a fragmented view of their fleet and lacked the real-time 360-degree insights needed for efficient decision-making. FleetCheck Professional has transformed Broad Oak Properties fleet processes, with the system’s traffic light alerts simplifying their task management. Thanks to automated workflows and centralised data, the team now saves around 2 hours daily, equating to 12 reclaimed weeks annually.

    About Broad Oak Properties:

    Industry – Construction and Home Improvement
    Fleet size – 171
    Fleet mix – 3.5 tonne vans

    Location – Staffordshire
    Tags – Fleet Management, Operational Efficiency, Time Savings
    Products – FleetCheck Professional
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    I use FleetCheck every minute of every day, because it’s now the heart of our operations.

    Andy Gill | Group Facilities Manager| Broad Oak Properties

    I use FleetCheck every minute of every day, because it’s now the heart of our operations.

    Andy Gill | Group Facilities Manager| Broad Oak Properties

    Broad Oak Properties is an accredited, award-winning, family-run business that offers a wide variety of services, including build adaptations, heating and insulation, sales and lettings, new builds, and renewable energy solutions. With fleet central to their operations and a rapidly growing business – roughly doubling in size each year – they were ready to build efficiencies into their fleet management.

    Why FleetCheck?

    Andy Gill, Group Facilities Manager at Broad Oak Properties, first discovered FleetCheck at a trade show following a personal recommendation from a friend. Despite initially searching for a tracking company, FleetCheck stood out by offering a full suite of fleet management features in a single, user-friendly platform. 

    Beyond its functionality, Broad Oak Properties highlighted it was the trust and confidence they felt in FleetCheck – reinforced by the attentive and approachable onboarding team – that made them ready to finally step away from years of spreadsheets and adopt a new comprehensive system. 

     

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    None of the tracking companies could do what I needed. I wanted something that would do everything – a one-stop shop. I wanted the trackers like we have now, combined with usability, and a way to finally get rid of that flipping spreadsheet! I needed something robust, that could bring everything together.

    The Challenge

    Navigating Operational Inefficiencies and Overload

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    Time-Consuming Data Management

    Broad Oak Properties relied on spreadsheets to manage fleet data, which became increasingly inefficient as the business grew. The process was highly labour-intensive and time-consuming, diverting staff from higher-priority tasks.

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    Overwhelming Workload

    As Group Facilities Manager, Andy Gill juggled many responsibilities as well as the fleet. From service scheduling, to monitoring compliance deadlines, to overseeing day-to-day operational tasks, he often worked long days, with fleet becoming a 24/7 concern.

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    Lack of Real-Time Visibility and Actionable Insights

    Relying on spreadsheets and manual processes left the system dependent on staff to remember key tasks and accurately relay information. This increased the risk of errors and hesitancy to collaborate and input data, leaving the business with a fragmented view of the fleet and no real-time insights for efficient decision-making.

    We had a very functional spreadsheet. It worked. But, it was massively labour intensive. It relied on the correct data being manually inputted, and it got to the stage that it grew that big, that fast, that it was just unmanageable. If one of us forgot something, then suddenly the mighty machine would breakdown.

    The Solution

    Automating Fleet Management and Centralising Fleet Data

    With FleetCheck Professional, the unique traffic light alert system has eliminated the need to sift through spreadsheets, providing instant notifications for upcoming, pending, and overdue tasks.

    By automating key functions such as storing invoices, tracking odometer readings, and scheduling services and MOTs, Broad Oak Properties has streamlined critical tasks, gained real-time insights, and improved their operational foresight.

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    The traffic light alert system essentially runs itself. I haven’t got to give it another thought. I only have to look to see it’s gone red, to know action is needed. Where before, we had to manually go through the list to see if anything needs servicing.

    It’s so easy now. It’s a couple of less things to think about and it’s transformed the way we operate. It’s as simple as that. FleetCheck does the main brunt of everything.

    The Impact

    Time Savings, Cost Cuts, and Stress-Free Operations

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    Time Well Spent

    I hated wasting my time. FleetCheck lets me focus on other tasks and be more efficient. It saves me 2 hours a day, at least. I don’t have to look at a spreadsheet when I go home now.

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    Cost Savings

    There were instances where vans were being re-serviced unnecessarily. That’s £200 down the drain. With FleetCheck, that’s no longer an issue.

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    Peace of Mind and Reduced Stress

    FleetCheck costs money, but for my sanity and the efficiency it provides, it’s invaluable. We’ve wasted money in the past on software staff didn’t use, but I rely on FleetCheck every minute of every day.

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    Effortless Operations

    I can instantly pull up a service, MOT, registration, or driver’s name – it’s all right there. No more trolling through spreadsheets.

  • Cemplas Waterproofing & Concrete Repairs

    Removing the Worry from Fleet Management

     

    Before FleetCheck, Cemplas Waterproofing & Concrete Repairs Ltd relied on a limited system and multiple spreadsheets to manage fleet tasks, making it time-consuming and challenging to access key information. As Office Manager, Jo Burton found herself juggling fleet management, alongside HR, training, and other responsibilities. Managing a very high workload, she was introduced to FleetCheck and quickly realised it could streamline operations and enhance driver compliance by centralising data and automating processes. With features like real-time alerts and LicenceAssured, she had more time to focus on other priorities with greater confidence and efficiency.

    About Cemplas Waterproofing & Concrete Repairs:

    Industry – Construction and Building
    Fleet size – 34
    Fleet mix – Cars, vans, and grey fleet

    Location – Surrey
    Tags – Fleet Management, Licence Checking, Assured Compliance
    Products – FleetCheck Essential and LicenceAssured
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    It’s user-friendly, it looks great, and it’s saved me time. It’s a good system for sure.

    Jo Burton | Office Manager| Cemplas Waterproofing & Concrete Repairs

    It’s user-friendly, it looks great, and it’s saved me time. It’s a good system for sure.

    Jo Burton | Office Manager| Cemplas Waterproofing & Concrete Repairs

    Cemplas Waterproofing & Concrete Repairs Ltd is a distinguished, award-winning leader in structural waterproofing and concrete repair. Renowned for its expertise and excellence, they cater to an extensive and diverse clientele, including prominent Blue-Chip companies. Their services span the Private, Commercial, Retail, Industrial, Domestic and Local Authority Housing sectors, delivering tailored solutions with unparalleled quality and professionalism.

    Why FleetCheck?

    Outside of their desire for simplicity and efficiency, it was our modern interface and practical features such as the FleetCheck Driver Walkaround App, that assured them that FleetCheck was the right solution for their needs.

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    My initial reaction was no – It’s something new to learn, and I’ve got to input all this information. But it wasn’t until I had the demo that I thought, actually, this is great. I had been struggling for so long, I didn’t realise there was something out there that could help me

    The Challenge

    Moving Beyond Paper-Based Fleet Management

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    Paper-Based Practices and Multiple Systems

    Their system handled basic tasks like recording MOT and service dates but couldn’t manage other critical aspects of fleet management. This limitation forced reliance on paper-based methods, resulting in fragmented data, higher workloads, and added stress.

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    Manual, Time-Consuming Processes

    Tasks such as processing fuel invoices, tracking monthly mileage, managing driver permissions, and tracking service schedules were handled manually. This made these processes labour-intensive, and with vital information scattered across multiple systems, it became difficult to access information quickly when needed.

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    Managing Compliance

    Their fragmented approach to fleet management highlighted the need to streamline and simplify compliance. Jo Burton began looking for ways to ensure their fleet information was better organised, as she constantly feared important dates, services, or safety checks would go overlooked.

    Life before FleetCheck was complicated. If I wanted to find information quickly, I’d have to physically search through spreadsheets stored in various locations – everything was everywhere. Managing the fleet was consuming more of my time, and I was constantly worried I might miss something

    The Solution

    A Modern System to Centralise Fleet Data and Improve Visibility

    FleetCheck Essential has allowed Cemplas Waterproofing & Concrete Repairs Ltd to store key information, dates, and deadlines in one place, and access real-time updates with ease.

    They also adopted FleetCheck LicenceAssured to streamline licence checking for their 75 drivers. Automated checks, alerts, and a comprehensive reporting dashboard have helped them maintain compliance effortlessly and reduce the manual back and forth with drivers.

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    Nothing was good about the system before. If I wanted to find information quickly, I’d have to go ‘what spreadsheet is that on?’ I needed something to condense it all. Now, I just enter the vehicle reg, or the name, and I can find out everything I need to know.

    FleetCheck LicenceAssured has also been a game-changer. I simply enter the driver names, and instantly, an email is sent notifying them. It’s been amazing.

    The Impact

    Simplified, Smarter, and More Consistent Fleet Management

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    I love it. I loved it last week. I loved it last month. I loved it last year… You want clarity, you want examples? Get this system.

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    Support That Reduces Stress

    FleetCheck’s dedicated support team provide peace of mind and alleviate compliance fears. Unlike before, when fleet management relied on isolated spreadsheets, they now has access to expert support when needed.

    With my spreadsheets, it was just me. Now, I’ve always got someone to help me out if I have problems. It’s good to have that backup. I never get the impression FleetCheck doesn’t have time for me. I’m more relaxed about fleet, and don’t have the anxiety of missing an important date.

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    Time Savings That Add Up

    Automating manual processes like fuel invoice tracking saves hours each week. By eliminating the need for paper chasing, they have freed up time to focus on other responsibilities, such as driver training, and accreditations.

    I don’t have to manually input invoices into a spreadsheet anyone – it’s all done in the background with FleetCheck. That used to take at least an hour each week. That’s an hour I’ve got back. Now, I can focus on other parts of my job.

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    Centralised Data, Accessible Anytime

    With fleet data consolidated in one central platform, information retrieval has become seamless. Team members can directly access what they need, without relying on others to relay the information to them. This has provided greater control and visibility over their fleet operations, improving efficiency and autonomy.

    My colleague who looks after the CO2 monitoring of our vehicles would ask me for the driver’s mileage each month. With FleetCheck, my colleague can log in and find that mileage data herself, without me needed to track down bits for her.

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    Every Vehicle With the Same Attention and Care

    FleetCheck has enabled them to maintain consistent and accurate fleet management processes. All vehicles receive the same level of care and attention, ensuring a more equitable and balanced operation.

    Before FleetCheck, the main fleet was my priority. Now we’ve incorporated all vehicles – including our grey fleet – so each vehicle gets treated with the same care, because it’s so easy.”

  • FleetCheck Growth in 2024

    Thanks to the support of our clients and partners, we’ve reached some truly incredible milestones. These achievements are not only a reflection of the hard work and dedication of those we work with, but also indicative of a growing commitment across the fleet sector to prioritise risk management and safety more broadly.  

    Ensuring Safety and Compliance 

    A major highlight from 2024 was the completion of 6.8 million vehicle checks via the FleetCheck Driver app, marking a 31% increase from the previous year. On average, this meant that around 26,150 vehicle checks were carried out every single working day by our users! Mondays emerged as the busiest day for checks, underscoring how fleet operators are increasingly putting safety and compliance at the forefront of their weeks.  

    One of our clients, Tony Sharpe, Transport Manager at Optilan UK, shared how FleetCheck’s vehicle checking system has streamlined their processes: “Having the app in place has meant that all our drivers can complete their daily safety checks properly and with ease. We no longer have to chase our drivers for their checksheets because it all feeds automatically into FleetCheck.”  

     Keeping Vehicles Road-Ready 

    Road-ready vehicles remained a priority, with 132,000 PMIs and 256,000 MOTs and services logged and completed. In this way, a quarter of a million vehicles were kept compliant and safe, reducing the risk of unexpected Vehicle Off Road (VOR) issues.   

    Matthew Neale, Group Fleet Manager at Platform Housing Group, noted the impact on his fleet’s operations: “We can now manage vehicle allocations efficiently, manage fines, run reports, pool vehicle management, fuel, RFL, MOT, and SMR data. My anxiety levels have reduced, and confidence in data accuracy has increased!” 

     Enhancing Fleet Visibility  

    A remarkable 26.8 billion miles were logged in 2024 – equivalent to travelling to the sun and back 144 times – alongside 19 million litres of fuel managed.  

    The ability to access real-time fleet data in this way has been proven to drive unexpected value, an example of which comes from one of our clients. In using FleetCheck’s fuel analysis tools, they uncovered an employee who had been using the company fuel card to fuel their own vehicle – and those of their eight drug running accomplices! This discovery exposed over £80,000 in unauthorised fuel expenses. The ability to track and analyse fuel data helped prevent further financial loss, going to show – you never know what surprises are hiding in your fleet! 

     Supporting Drivers 

    353,000 defects were rectified in 2024, thanks to FleetCheck’s instant alerts and actionable insights. Additionally, 132,000 driver licences were automatically checked – up 15% from the previous year – eliminating time-consuming paper-chasing.  

    Chris Ricketts, Fleet Manager at Land Sheriffs, explained the value of FleetCheck’s LicenceAssured: “FleetCheck’s automated licence-checking service displays accurate results almost immediately and feeds them into the system for a centralised view. We can be assured that our drivers are safe on the road; and with two-factor authentication, it helps keep us GDPR compliant.” 

     Building New and Long-Lasting Partnerships 

    Finally, we feel incredibly grateful to have maintained our growth trajectory of recent years, with 495 new clients joining us in 2024 – welcome to the FleetCheck family! Alongside this, it’s been especially rewarding to see our long-term customer retention figures rise – a testament to the trust our customers place in us. 365 clients celebrated 5 years with us, a 141% increase from 2023. This growth was further highlighted by the 23 clients who marked a decade of shared success with us, and the 13 clients who reached an impressive 15 years of partnership.  

  • How the 2025 Road Tax Changes Impacts Drivers and Businesses

    Driving is about to get more expensive in 2025, with significant changes to Vehicle Excise Duty (VED) coming into force on 1st April. For the first time, even electric vehicle (EV) owners will feel the pinch as the government eliminates exemptions and introduces new rates. These updates, outlined in Chancellor Rachel Reeves’ October 2024 budget, aims to raise billions in additional revenue but lead to substantial cost increases for individual drivers and businesses alike.

    Here’s everything you need to know about the changes, how they’ll affect you, and what steps you can take to manage the financial impact.

    How Road Tax Works

    VED, commonly known as road tax, is determined by a vehicles’ registration date, emissions and other factors. Cars registered after 1st April 2017, fall under the most recent tax rules, while older vehicles are taxed under legacy systems. The latest changes primarily affect cars registered after 2017, with adjustments for specific vehicle types, including vans, hybrids, and electric vehicles. [1]

    Higher Cost for Petrol and Diesel

    The most significant changes will hit the first-year VED rates for petrol and diesel cars, often referred to as the ‘showroom tax’. These rates are tied to CO2 emissions, with higher-emission vehicles seeing the steepest increases:

    • Zero-emission vehicles: First-year tax will rise from £0 to £10
    • Low-emission hybrids (1-50 g/km CO2): The tax on these vehicles will increase from £10 to £110
    • Moderate-emission vehicles (51-75 g/km CO2): Tax rises from £30 to £130
    • High-emission vehicles (76+ g/km CO2): Rates will double. For example, the first-year tax on a Range Rover could see an increase from £2,745 to £5,490

    Fortunately, the second-year rate for petrol and diesel cars remains unchanged at £190 per year.

    Latest VED tax bands (2025/2026)

    This table will show the tax you’ll need to pay from the start of April 2025. Theres a small increase in VED rates in line with RPI, but significant increases for first-year rates.

    CO2 emissions (g/km) Standard Rate First Year Rate
    0 £195 £10
    1-50 £195 £110
    51-75 £195 £110
    76-90 £195 £270
    91-100 £195 £350
    101-110 £195 £390
    111-130 £195 £440
    131-150 £195 £540
    151-170 £195 £1,360
    171-190 £195 £2,190
    191-225 £195 £3,300
    226-255 £195 £4,680
    Over 255 £195 £5,490

    Electric Vehicles: The End of Exemptions

    Starting 1st April, 2025 EV’s will no longer be exempt from VED. Here’s what to expect:

    • First-year tax: EV’s will pay a minimal £10
    • Second-year onward: EV’s registered after 1st April, 2017, will pay a flat rate of £195 Vehicles registered before this date will pay a reduced rate of £20 per year
    • Luxury Surcharge: EVs priced above £40,000 will incur an additional £425 per year from the second to sixth year of ownership

    This marks a significant shift in policy, as EVs have historically been promoted as a tax-free alternative to petrol and diesel vehicles.

    Hybrid Vehicles: Losing Discounts

    Hybrid vehicles will also lose their £10 annual discount. Starting in 2025, hybrids registered on or after 1st April, 2017, will pay the standard flat rate of £195 per year. Older hybrids will continue to be taxed based on CO2 emissions under the previous system.

    Older Cars and Specialty Vehicles

    Cars registered between 1984 and 2001 will see modest increases:

    • Small engines (<1549cc): Annual tax increases from £210 to £220
    • Larger engines (>1549cc): Annual tax increases from £360 to £375
    • Exemptions remain in place for classic cars over 40 years old, vehicles used by disabled drivers, and agricultural machinery

     What About Vans?

    The current flat rate of £335 will increase to £345. Electric vans, previously exempt, will now pay this same rate.

    The Financial Impact on Drivers

    For individual drivers, the changes mean higher upfront costs when purchasing new vehicles. First-year VED rates are often included in car finance and leasing agreements, so monthly payments may rise to reflect these increases. Electric vehicle owners, once shielded from VED, will now face similar costs to petrol and diesel drivers, particularly for high-end EVs subject to the luxury surcharge.

    What This Means for Businesses

     Fleet operators and business owners managing multiple vehicles face additional challenges:

    • Increased operating costs: Petrol, diesel, and hybrid fleets will incur higher taxes, especially for high-emission vehicles
    • Electric fleet considerations: While EVs remain more cost-efficient overall, the new VED rates will erode some of the savings
    • Strategic planning: Businesses may need to reassess fleet composition, replacing older models with more tax-efficient vehicles or investing in cleaner, low-emission options
    • Impact on Depreciation: As VED rates rise for high-emission vehicles, their resale value could take a hit. The increased annual tax burden may make these vehicles less appealing to prospective buyers, leading to faster depreciation. For businesses investing in such vehicles, this could significantly impact both the total cost of ownership and their eventual resale potential

    How to Prepare

    With these changes just months away, planning is key:

    • Budget for higher costs: Factor increased VED rates into your financial planning
    • Consider vehicle efficiency: When purchasing a new vehicle, prioritise low-emission models to minimise your first-year tax
    • Review your fleet strategies: Fleet operators should explore tax-efficient fleet upgrades and consider long-term savings by transitioning to electric or hybrid vehicles

    The 2025 VED changes represent a significant shift in vehicle taxation, affecting all drivers regardless of vehicle type. While they aim to increase government revenue, they also signal an effort to encourage cleaner, more sustainable transport. Whether you’re a private motorist or a fleet operator, understanding these changes and planning will help you navigate the rising costs and make informed decisions for the future.

    Get in touch with us today, to see how FleetCheck can help provide a wide view of your fleet, and easily see where these changes impact your business.

    [1] Vehicle Excise Duty rates for cars, vans and motorcycles — from 1 April 2025 – GOV.UK

  • January 2025 FleetCheck Customer Newsletter

    This edition is full of fresh updates and powerful new features! Dive into this month’s highlights and discover how these improvements can your fleet. As always, if you need assistance, our friendly Client Services team is just a call away at 01666 577928.

    In this edition

    1- Secure Your Account with Two-Factor Authentication (2FA)

    2- Smarter Data Integrity 

    3- Competency Declarations

     

    Whats New:

    Secure Your Account with Two-Factor Authentication (2FA)

    FleetCheck – all products

    We’re introducing Two-Factor Authentication (2FA) to enhance the security of your account. This extra layer of protection ensures that even if someone gains access to your password, they won’t be able to log in without the second authentication step.

    Setting up 2FA is simple and quick. Follow these steps to add this important safeguard and keep your fleet data secure.

    1) Navigate to your profile settings by clicking this button  and then, the Security tab

    you will then see this screen.

    This is where you will choose and enable your preferred method of authentication. We recommend an Authenticator App, as this is the most secure method. Here’s how to enable each option:

    Authenticator App

    Click enable for the authenticator app, and you will be shown a QR code to scan. Us your chosen authenticator app (Microsoft Authenticator, Google, etc..) to scan this code. The app will then give you a code to enter.

    Once you enter this code into your FleetCheck screen, you will then be given a set of recovery keys. These are used to recover your account; in the event you lose access to the mobile device your authenticator is linked to.

    SMS/Text Message

    Click enable to use SMS to authenticate your account.

    Choose to send a code to your phone number we have on file

    Enter the code you receive into the FleetCheck screen

    Email

    Click enable for email authentication

    A 6-digit code will be sent to your email address on file your username.

    Enter the code you receive into the FleetCheck screen

    Your account is now secure using one of the three methods available. If you need further assistance don’t hesitate to contact Client Services and we can walk you through it.

    Tel: 01666 577928

    Email: support@fleetcheck.info

    Smarter Data Integrity

    Essential & Pro

    Data accuracy is the backbone of efficient operations, and our system is here to make it seamless. With our enhanced Data Integrity feature, missing, incomplete, or incorrect data entries are automatically flagged. This proactive approach helps you and your team avoid costly errors, ensuring smoother operations and reliable data.

    These data alerts save you time by identifying and highlighting potential issues early, allowing you to resolve them quickly. They also help you make the most of the system’s robust capabilities, ensuring your fleet data is accurate and actionable.

    How to access the Data Integrity feature:

    a screenshot of a computer

    Select Data Management from the menu bar on the left

    Click on Data Integrity to access the feature

    Once there, you will find a comprehensive overview of any potential issues with your fleet’s data. These issues could include:

    • Duplicate records: identical or overlapping entries
    • Missing data: key fields that are empty or incomplete
    • Invalid data: information that does not meet format or accuracy requirements

    Competency Declarations

    Driver Pro

    Maintaining a high standard of driver accountability is essential for safe and efficient fleet management. Our Competency Declaration feature ensures drivers consistently verify their knowledge and ability to perform essential vehicle checks. This feature prompts drivers, at configurable intervals, to confirm they are competent in conducting these inspections.

    As the Fleet Manager, you will have full control over this feature, with the ability to customise specific declarations you want your drivers to confirm.

    This flexibility allows you to align the declarations with your unique operational needs, ensuring that both compliance and safety standards are met.

    By using Competency Declarations, you can:

    • Make sure drivers are routinely reminded if their responsibilities
    • Enhance accountability and reduce the risk of oversight during vehicle checks
    • Customise declarations to reflect the specific requirements of your fleet

     

    How to enable Competency Declarations:

    Login to your FleetCheck account

    Navigate to Mobile App from the top navigation

    Then Fit to Drive Declaration in the left-hand menu

    Set the declaration text. This is what the driver will see and explains what this relates to. For example, you could write, “Before your drive on company business for [Your Company Name], you are asked to confirm the following statements are correct:”

    Set the declaration points. These are the items you want the driver to agree are correct. For example:

    I am not under the influence of alcohol

    I am not under the influence of drugs, including prescription or over-the-counter medicines that adversely affect my ability to drive

    I have the correct driving licence that allows me to legally drive this vehicle

    Set the Declined Response. This will be shown to the driver if they decline to agree to the declaration. If the driver will not or cannot agree to the declaration you want to provide the next steps for them. For example:

    In the event you cannot make a full and true declaration of these statements, please discuss with your manager. You should not drive this vehicle until you have done this.

    Following this process will ensure that you are employing consistent compliance and reinforces importance of thorough vehicle checks.

     

  • Government “tinkering” not enough to solve ZEV Mandate issues, says FleetCheck

    “Tinkering” by the Government will not be enough to solve issues surrounding the Zero Emissions Vehicle (ZEV) Mandate, believes FleetCheck.

    With the official consultation into the regulations now open, Peter Golding, managing director at the fleet software specialist, says that more radical action is needed.

    “The core problem with the ZEV Mandate is that there is a wide mismatch between real world demand for electric vehicles (EVs) and the artificially inflated supply that the policy creates. Any changes need to bridge that gap, which is especially apparent in the van sector.

    “However, the leaked government ideas that we have seen in the press so far – allowing mild hybrids to stay on sale for longer, adding EVs made for export into manufacturer figures, or combining electric car and van sales – look more like window dressing. They might move the percentage targets a couple of points but don’t tackle the fundamental demand-supply issue.

    “Really, what has been reported amounts to little more than tinkering and are unlikely to help resolve the problems facing manufacturers in any substantial manner.”

    Peter said that the government appeared to be determined to maintain current ZEV Mandate quotas and in doing so, needed to acknowledge that more radical action is needed.

    “Labour appears to have a strong political and ethical commitment to the targets and there is nothing wrong with that. Almost everyone acknowledges that transport has its part to play in reducing carbon emissions.

    “However, the market needs much higher levels of support if those targets are going to be met. That might mean a 50% reduction on VAT for EVs, as the SMMT has suggested, or some other form of substantial subsidy.”

    A deep underlying issue, he added, was that the infrastructure needed to be radically upgraded for people without the potential to install off-street charging.

    “Estimates vary but something like 30-40% of people living in terraced housing or apartments can’t install their own charger. Probably the only local options available to them are a couple of expensive, high-speed chargers at their local petrol station and some cheaper but much slower ones at their nearest big supermarket.

    “These people are being effectively excluded from the EV market and won’t be able to genuinely consider moving out of their petrol or diesel vehicle until low-cost charging is made available on their street. This needs to change – and quickly. People cannot electrify unless it is made practical for them.”

  • 31% increase in vehicle checks carried out by FleetCheck in 2024 to seven million

    A 31% increase in vehicle checks to almost seven million was recorded by FleetCheck in 2024.

    In total, 6,836,225 driver inspections of cars, vans and trucks were carried out using the company’s apps, with 323,380 faults identified and rectified as a result – up by 14% over the previous year.

    The company also saw 3,338 driver collisions and other incidents recorded – an increase of 24%, while 132,045 driver licence checks were completed, growing by 15%.

    Peter Golding, managing director at FleetCheck, said: “These statistics relate directly to our products but we’ve released them because we believe they are indicative of an increasing commitment to risk management by the fleet sector as a whole.

    “Last year was a good one for us as a company and the key reason in terms of attracting new customers was safety. More and more companies want to adopt digital solutions that allow them to manage their safety inspection needs both to meet their legal compliance obligations and to reduce accident rates from a cost and ethical viewpoint.

    “They’re also making use of more advanced technology. For example, the increase in driver collisions and other incidents we’ve recorded is most likely because there’s more use of functionality that allows employees to record details and images that are sent directly to the core fleet management platform. We’re definitely seeing deeper dives into data.”

    FleetCheck signed 495 new fleets in 2024, an increase of 28% compared to 2023, and saw a rise in the number of customers it has held for five years or longer rise to 365, up by 141%.

    Peter said: “It’s gratifying to maintain our growth trajectory of recent years but also deeply satisfying to see our long-term customer retention figures rising so rapidly. We’re not just signing up users to FleetCheck but they are staying with us in the long-term.”

  • FleetCheck partners with Highways England for easy access to van driver safety tools

    Easy access to a range of online van fleet driver safety tools is being provided by a new partnership between FleetCheck and Highways England’s Commercial Vehicle Incident Prevention Team.

    Driver information cards and online modules created by Highways England are being made accessible through the FleetCheck Driver app, which has been used by fleets totalling almost 260,000 vehicles and related assets to carry out over 28 million inspections since its introduction in 2017.

    Peter Golding, managing director at FleetCheck, said: “These resources enable van operators to provide key advice and information to their drivers in an easy-to-understand format.They help to promote essential safety guidelines, reduce costs, improve operating conditions, and ensure vehicles are safe and legal – all while supporting driver wellbeing.”

    “To see which employees have seen and understood each section, all app users need to do is view the read receipts to confirm they’ve engaged with and understood the content. It adds a valuable layer to their compliance tracking.”

    The Driver app is designed to streamline vehicle inspection processes for smaller fleets, removing the need for manual paper trails while also providing additional features such as fit to drive declarations, fuel purchase details and incident reporting.

    Peter said: “The new enhancements we’ve made here are very much in line with the best practice ethos that is at the heart of the Driver app, helping to improve operating conditions, ensure safe and legal vehicles, and promote driver wellbeing at all times. We expect take-up among our van operator users to be high.”

    “As a business, we have a longstanding relationship with Highways England and are pleased to be able to integrate their content into our products in this manner. It’s all about trying to make fleet operations as safe as possible for all.”