uberdrive.com

Category: Walkaround Checks & Defect Reporting

  • Origin Global

    Introduction

    Origin is the UK’s leading specialist manufacturer of bespoke aluminium Bi-folding Doors and Windows. Origin has always been aware of how important it is to keep on top of its fleet, mainly as the business depends so heavily on its vehicles.

    Before using FleetCheck

     

    • Before using FleetCheck, they were experiencing problems keeping track of various documents and managing the fleet was much more time-consuming.
    • The day-to-day fleet tasks were managed by using spreadsheets and paperwork in folders.

    How FleetCheck Helped

     

    • Integrating the data from their telematics into their FleetCheck means their vehicle mileages are now imported directly into their account, resulting in no more manual mileage checks and avoiding excess mileage charges.
    • Origin now has complete control of all vehicle and driver-related activity, so all paper-based processes have been eliminated.
    • A significant amount of administration time has been saved using FleetCheck. As Robert Atkins, Transport Manager, explains,
    • Since moving to FleetCheck, Origin has complete confidence that its fleet is managed correctly, its processes are legally compliant, its costs are monitored, and its drivers are safe.

    Fleet Information

    Origin Global manage 14 drivers who deliver all over the UK with a mixed fleet from 3.5-tonne vans to 7.5 tonne HGVs

    “Compliance and retrieving documents are much easier for us now. The best feature is the level of detail stored and traceable through the system for compliance and maintenance. The fit to drive declaration and data accuracy is much more efficient than paperwork.”

    “FleetCheck has made our processes much slicker, documents and data are available at the touch of a button, and the automation of processes has impacted time savings for us as a company. I believe that FleetCheck is a perfect tool for compliance and fleet managing and has been a huge success in assisting me in my role as Transport Manager.”

    Robert Atkins, Transport Manager

     

  • P and D Specialist Services

    Introduction

    P and D Specialist Services Ltd is a specialist electrical and civil engineering contractor offering technology-focused expertise to clients in the highways, rail, tunnel and power distribution sectors. P and D have always known the importance of keeping on top of the fleet, particularly as a company with FORS Silver accreditation.

    P and D Specialist Services Ltd implemented FleetCheck fleet management software alongside the FleetCheck Mobile app.

    Before using FleetCheck

     

    • Before implementing FleetCheck, the day-to-day fleet activity was managed on paper and spreadsheets meaning key dates were often a challenge to keep on top of.
    • They wanted the ability to streamline the data, both in an electronic format and in a central location, so that it could be easily accessed on a daily basis.
    • It was also important that the system could store the necessary documents like invoices or even driver licence related documents.

    How FleetCheck Helped

     

    • Integrated data from the FleetCheck Driver app means that paper-based checks are eliminated, saving valuable time and resources.
    • Use of the software has allowed Nicola and John to gain complete control of all vehicle and driver-related activity quickly, so all paper-based processes have been eliminated, and tasks are now forward-planned, logged for future reference and appropriately managed.
    • An enormous amount of administration time has been saved by using FleetCheck’s software.
    • They now have complete confidence that their fleet is suitably managed, their processes are compliant, their costs are closely observed, and their drivers are safe and legal, all with significant time savings.

    Fleet Information

    7 cars, 6 light commercials, 5 mobile elevated work platforms, 6 HGV’s, 19 vans and a group of 4X4s.

    “For us, it works well and has made managing the fleet much more manageable. We are FORS Silver Accredited, so Fleetcheck helps us stay compliant and produce the necessary audit evidence.

    “Having the app in place has allowed drivers to report defects and not worry about keeping paper copies in their vehicles.”

    Human Resources Manager, Nicola Hallam

     

  • Swift Scaffolding

    Introduction

    Swift Scaffolding Ltd is a professional contributor to the construction industry. Having a legal and compliant fleet is essential for a company in the construction sector. Swift Scaffolding Ltd has always been aware of the importance of having a safe, compliant fleet, and this is demonstrated by their commitment to FORS, having gained Gold accreditation.

    Swift Scaffolding Ltd implemented FleetCheck in November 2017 and later began integrating their fuel card data.

    Before using FleetCheck

     

    • It was vital for them to find a fleet management solution to help monitor and schedule all their key dates, such as MOTs, Services and road tax renewals, as their previous processes for managing the fleet created hours of cross-referencing work.
    • They needed a solution to ensure the vehicles and drivers were legal and road-worthy.

    How FleetCheck Helped

     

    • Integrating the data from their fuel card provider into FleetCheck meant they had instant access to accurate CO2 reporting tools and intuitive technology to help monitor their drivers’ behaviour and spot fuel-heavy driving habits.
    • Obtaining the software has enabled them to gain immediate control of all vehicle and driver-related activity, so all paper-based and whiteboard processes were abolished.
    • A vast amount of administration time has been saved using FleetCheck software.
    • They have total control over all daily fleet-related activity. Thanks to the convenient alerts system, they can forward-plan vehicle maintenance schedules efficiently, minimising a significant amount of administration time.

    Fleet Information

    Swift Scaffold currently run six HGVs, 14 vans, 13 company cars and nine trailers, all operated simultaneously from one site and handled by their Logistics Manager.

    “Before I decided to put FleetCheck fleet management software in place, everything was being managed on paper or on whiteboards making service dates really difficult to keep on top of without spending hours sorting through paperwork to pinpoint key dates.

    “Being FORS Gold accredited, we need to be on the ball with every aspect of fleet management, from our drivers’ eyesight and health checks to the safety check completion on our vehicles and trailers.  Therefore, it was so essential for us to find a robust system like FleetCheck.

    “Having paper and whiteboards eliminated from the situation and our data centralised has meant I can be 100% sure that all our vehicles are constantly monitored and that no faults or defects are missed.

    “FleetCheck has made my life so much easier. Having everything in one place has saved me a ridiculous amount of time.  I no longer spend ages endlessly sorting through paper. I couldn’t live without it now!”

    Mervyn Rolf, Logistics manager

     

     

  • Chisholm & Winch

    Introduction

    Chisholm & Winch is a construction, refurbishment and fit-out specialist with a track record that spans five decades and specialisms across the airport, commercial office, leisure and hospitality and residential sectors.

    Before using FleetCheck

    • As managing the fleet is a part-time role, Jason was finding it challenging to keep on top of chasing drivers to carry out adequate daily vehicle checks and recording of the results.
    • As Chisholm & Winch is a FORS member working with major contractors such as Mace, Balfour Beatty and BSB the exposure of vehicle inspections not being carried out could cause reputation and legal compliance issues.

    How FleetCheck Helped

    • The company are now efficiently managing its FORS requirements through the FleetCheck system.
    • Jason now finds life much easier as the drivers use the FleetCheck Driver app to carry out their daily vehicle inspections reported within the software, giving Jason a complete overview of the fleet.

    Fleet Information

    The fleet of three vans is managed by Jason Winch, who is the procurement and Health and Safety Director for the family-run SME Building and Fit-out Construction Company.

    Managing the fleet is not his full-time role as his main responsibilities are looking after the purchasing and supplying materials to construction sites as well as organising the Quality, H&S and environmental aspects that are required.

    Jason concludes, “By using FleetCheck I now have more time to spend on other parts of the business, which in turn has increased productivity… I would definitely recommend using them!”